PADUA HILLS THEATRE - RENTAL INFORMATION
Capacity:
350 persons - 2008 • 500 persons - Spring 2009
Event Hours/Fees
- Daytime
- Reception Only 10:00am – 3:00pm
- Ceremony & Reception 9:30am – 3:30pm
. - Evening
- Special Event/Wedding Reception Only 6:00pm – 11:00pm
- Wedding Ceremony and Reception 5:30pm – 11:30pm
.vidual events) - Events 2008:
- Weeknights $577.00
- Saturday – Morning $768.00
- Saturday – Evening $1,025.00
- Sundays $768.00
.. - Friday/Sunday Events: Client may choose any five hours for their event.
Wedding clients may choose five hours for their Reception or six hours for their Ceremony and Reception.
A 20% Discount off the rental is available for residents of the City of Claremont
A deposit of 50% of the facility rental fee is due at the time of booking to hold the facility. The deposit is non-refundable and non-transferable. The balance of the rental fee is due three months (90 days) prior to your event. The rental deposit check is to be made payable to the City of Claremont.
OUT OF STATE CHECKS ARE NOT ACCEPTED
Rental Rules and Regulations
We ask that all clients and their guests abide by the rule and regulations.
Times: All events must conclude by 10:00pm on Sundays. No additional free time can be added to weekday rentals
Entertainment: For all events, the music must conclude thirty minutes prior to the end of your event. The facility must be vacated by the end of your event time.
Decorating: Is limited to flowers and balloons. Nothing may be attached to the walls, floors, or ceilings. Glitter or confetti is not allowed! Duct tape cannot be used on our floors. For other questions, please see the manager.
Clean-up: Chantrelles staff will handle all cleanup of the facility. The client is responsible for the removal and disposal of any decorations they put up or use. Decorators and florists are permitted access to the facility two hours prior to the event with prior permission.
Birdseed, Bubbles and Rice: You may throw birdseed outside, but rice is not allowed. We do allow bubbles inside the building.
Parking: We have four lighted parking lots for your guests. We ask that clients and their guest’s park in designated areas only. The red curb in front of the building is a fire lane and CANNOT be blocked. Violators may be cited or towed by Claremont PD.
Accessibility: There is handicap access along the south side of the buildings. Please ask us for assistance, if needed.
Security: A private security guard is provided by the Padua Hills Theater
Grounds: Please enjoy the beautiful grounds here at the Padua Hills Theatre. We do, however, ask that nothing be moved around the facility including plants and ground fixtures. Please help us keep our facility beautiful
Alcohol: For private events, alcohol may be served. (No alcohol is permitted for sale) For non-profit or fund raising events, alcohol may be sold by those authorized by Alcoholic Beverage Control, The City of Claremont and Chantrelles Catering. The alcohol itself is to be provided by the renter.
State law prohibits service of alcohol to minors and intoxicated persons. The renter takes full responsibility and assumes all liability for any alcohol served.
Damage: Any damage caused during the rental will be billed to the renter at the repair or replacement cost immediately following the event.
Telephones: There are no public telephones on the premises. Our office phone is for emergencies only.
A Reminder to our clients:
The following is a list of items we have found are most often forgotten or overlooked in the months prior to your event.
Five months prior to your event we will finalize all the details for your event, collect the remaining rental fees, and an additional 50% of your catering bill.
Your final guest count is due Two Weeks prior to your event. Once we receive you final guest count, you may add last minute guests within reason. We will not reduce the final number once it is provided to us, as we place the orders for food. We need to be prepared to serve and set-up for all guests which requires advance planning on our behalf. Anyone requiring a seat, including children is to be included in your count. Please discuss any questions regarding children prior to your event. Any guests over your final count will be billed to you at the conclusion of the event.
Your remaining balance is due Two Days prior to your event in the form of a CASHIERS CHECK ONLY made payable to Chantrelles. Personal checks will not be accepted.
Note: The bartender is paid separately in cash prior to your event. The hourly wage will include one hour for set-up and one hour for breakdown and clean up. The hourly wage is NOT included in your bill. Please be prepared to take care of your bartender(s) before your event so you don’t have to worry about it at the end of your event.
Be sure to remind your florist and decorator they will not be allowed on the premises until two hours prior to the event start time. Additional time may be made available only with management’s permission for $100.00 per two hours. Please contact us prior to your event if you wish to bring party favors, decorations, etc. Keep in mind, if you are doing the decorations on your own, please allow plenty of time, as they always take longer than expected.
Any flowers, party favors, etc. remaining after you leave the facility will not be our responsibility and it will be assumed they are not wanted. Please make arrangements ahead of time if you need to return to pick things up. This must be completed in a reasonable time period. The manager will keep any valuables forgotten by guests and we will contact the owners or client as soon as possible.
Our staff will always go the extra mile to insure your event is smooth and stress free. They pride themselves in providing the best possible service. The service fee on your bill is not a gratuity. Most locations include a gratuity on their bill. We believe this is up to the client and should be based on the quality of service. Our staff greatly appreciates any gestures of thanks.
We will be looking forward to seeing you soon!
lnk